Privacy Policy & Terms of Use

The protection of your personal data is very important to us. The following explanation gives you an overview of how personal data is collected and processed when you use our website.
Who we are
The address of our website is
Responsible for processing
Responsible person according to article 4 point 7 EU General Data Protection Regulation (GDPR) is 
Pascal Probst
Study Center of the German Surgical Society
University of Heidelberg
In Neuenheimer Feld 130.3
69120 Heidelberg
Phone: 0049 6221 56 6980
Fax: 0049 6221 56 33850
What is personal data?
„Personal data“ is all information that relates to an identified or identifiable natural person (hereinafter „data subject“); An identifiable person is a natural person who can be identified directly or indirectly, in particular by assigning an identifier such as a name, an identification number, location data, an online identifier or one or more special characteristics, the expression of the physical , physiological, genetic, psychological, economic, cultural or social identity of this natural person (Art. 4, Paragraph 1 GDPR).
What does processing mean?
“Processing” means any process or series of processes carried out with or without the help of automated processes in connection with personal data such as the collection, organisation, storage, adaptation or modification, reading, querying, use, disclosure by transmission, distribution or another form of provision, comparison or linking, restriction, deletion or destruction (Art. 4 Para. 2 GDPR).
How do we collect and process personal data?
If you visit our website, our web server saves as standard for the purpose of system security temporarily the connection data of the requesting computer, the website you visit, the date and the duration of the visit, the identification data of the used browser and operating system type as well as the website from which you visit us. In addition, personal information such as your name, your address, telephone number or email address will not be recorded unless you provide these details voluntarily, e.g. in the context of a registration, a survey or an information request.
If the data processing is carried out at your request, the legal basis for this data processing is article 6 paragraph 1 GDPR. We process personal data that we need in order to process your request, such as name, address, and email address. The collection of this data is necessary based on your request or your registration as a user.
The data will be deleted after the warranty periods and statutory retention periods have expired.
You have the right to withdraw your consent at any time. Withdrawing consent does not affect the lawfulness of processing based on consent before its withdrawal.
What data do we process?
We process personal data that we need to process your request, such as name, address, email address, telephone number. The collection of this data is necessary based on your request or your registration as a user.
Data usage and transfer
You can send us an email via the website. In this case, your personal data will only be collected to the extent that it is necessary for an answer. The email is transmitted unencrypted.
We will use the personal data provided by you exclusively for the purpose of technical administration the website and to answer your request.
Only insofar as you have given us your consent beforehand, or if you – as far as legal regulations – provide this – no Wi If you have lodged an objection, we will also use this data for statistical purposes.
A transfer, sale or other transmission of your personal data to third parties does not take place.
How long will your data be saved?
In principle, we store all information that you transmit to us until the respective purpose, for example answering an inquiry, is fulfilled. If longer storage is required by law, the storage takes place within this framework. If you no longer wish that we use your data, we will of course with this request (please contact the address given under „Contact“).
When will your data be deleted?
The stored personal data will be deleted if you withdraw your consent to the storage, if knowledge of the data is no longer required to fulfill the purpose of the storage or if the storage is not permitted for other legal reasons.
Use of cookies
We use so-called cookies when you visit our website. These are small text files that are stored on your computer. Cookies help us to determine the frequency of use and the number of users of our website, and to make our offers as convenient and efficient as possible for you.
If you write a comment on our website, this can be your consent to save your name, email address and website in cookies. This is a convenience feature so that if you post another comment, you do not have to re-enter all this data. These cookies are stored for one year.
Our legitimate interest in the use of cookies in accordance with Article 6 Paragraph 1 S. 1 f) GDPR is to make our website more user-friendly, effective and secure.
What we do for processing security
The operator of the website takes all necessary technical and organizational security measures to protect your personal data from loss and misuse. Your data is stored in a secure operating environment that is not accessible to the public. In certain cases, your personal data is encrypted during transmission using what is known as secure socket layer technology (SSL).
E-mails and contact form
If you contact us (e.g. using the contact form or e-mail), we will process and save your details for processing the request and in the event that follow-up questions arise. We will not pass on this data without your consent.
If you contact us, the data entered in the input mask will be transmitted to us and saved. These data are: „Subject“, „Your message“, „Salutation“, „first and last name“ and „email“.
We only process other personal data if you consent to it (Art. 6 Para. 1 Clause 1 a) GDPR) or we have a legitimate interest in processing your data (Art. 6 Para. 1 Clause 1 f) GDPR). A legitimate interest lies for or example in responding to your email.
The data entered by you in the contact form remains with us until you request deletion, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory legal provisions – especially retention periods – remain unaffected.
An anonymised string (also called hash) can be created from your email address and given to the Gravatar service to check whether you are using it. You can find the data protection declaration of the Gravatar service here: After your comment has been approved, your profile picture is publicly visible in the context of your comment.
What rights you have to your data
According to the applicable laws, you have various rights regarding your personal data. If you would like to assert these rights, please send your request by email or post, clearly identifying yourself, to the address of the person responsible for the collection. Below you will find an overview of your rights.
You can request an export of your personal data from us, including all data that you have given us. You can also request the deletion of all personal data that we have stored about you. This does not include the data that we have to keep due to administrative, legal or security-related needs.
Every data subject has
• The right to confirmation and information according to Art. 15 GDPR
• The right to correction according to Art. 16 GDPR
• The right to deletion according to Art. 17 GDPR
• The right to restrict processing according to Art. 18 GDPR
• The right to object from Art. 21 GDPR and
• The right to data portability from Art. 20 GDPR
Right to withdraw consent under data protection law
You have the right to withdraw your consent to the processing of personal data at any time.
Right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint with a competent data protection supervisory authority (Art. 77 GDPR in conjunction with Section 19 BDSG) if you believe that the processing of your personal data is illegal.
The following data protection supervisory authority is responsible for the person responsible:
The State Commissioner for Data Protection and Freedom of Information
Koenigstrasse 10a
70173 Stuttgart
0711/61 55 41 – 0
If you want to object to the collection, processing or use of your data by us in accordance with these data protection regulations as a whole or for individual measures, you can address your objection to the person responsible.
Changes to this privacy policy
The operator of the website reserves the right to adapt this data protection declaration from time to time to current circumstances. We therefore recommend that you read through our data protection declaration regularly.
Social Media
You can find us on Twitter, YouTube and Facebook. Therefore Links are integrated on our website.
Please note that by clicking on the link you are visiting an external offer with different data protection regulations. We have no influence on the type and scope of data processing by such external providers. For your rights and setting options to protect your privacy, please refer to the respective data protection information of the third party offer. Please note that the data protection provisions of these third-party offers, e.g. B. can be updated or changed due to expanded functionality.
Functions of the Twitter service are integrated on our sites. These functions are offered by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. By using Twitter and the „Re-Tweet“ function, the websites you visit are linked to your Twitter account and made known to other users. This data is also transmitted to Twitter.
We would like to point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or of their use by Twitter. Further information can be found in Twitter privacy policy.
 You can change your data protection settings on Twitter in the account settings.
Our website contains a link to YouTube. YouTube is an Internet video portal that enables video publishers to post video clips free of charge and other users to view, evaluate and comment on them free of charge. YouTube allows the publication of all types of videos. Complete film and TV programs, but also music videos, trailers or videos made by users themselves can be called up via the Internet portal.
YouTube is operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheater Pkwy, Mountain View, CA 94043-1351, USA.
Each time you visit a page on our website on which a YouTube component (YouTube video) has been integrated, your Internet browser is automatically prompted by the respective YouTube component to download a representation of the corresponding YouTube component from YouTube. Further information on YouTube can be found here. As part of this technical process, YouTube and Google are informed about which specific subpage of our website you are visiting.
If you are logged in to YouTube at the same time, YouTube recognises which specific subpage of our website the person concerned visits by calling up a subpage that contains a YouTube video. This information is collected by YouTube and Google and assigned to the respective YouTube account of the person concerned.
YouTube and Google always receive information via the YouTube component that the person concerned has visited our website if you are logged in to YouTube at the same time as accessing our website. This happens regardless of whether you click on a YouTube video or not. If such transmission of this information to YouTube and Google is not wanted, you can prevent it by logging out of your YouTube account before calling up our website.
The data protection regulations published by YouTube, which are available here, provide information about the collection, processing and use of personal data by YouTube and Google.
Our website contains references (links) to the external social network Facebook. This website is operated exclusively by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (Facebook). The references are identified on our website by the Facebook logo or the addition „Like“ (no Facebook plugins are used).
When you visit our website, functions and data transfers to Facebook are not automatically activated. The Facebook plugins are only activated by clicking on the links. Your browser establishes a direct connection to Facebook servers. If you follow the links and are logged in to Facebook with your user account there, the information that you have visited our website will be forwarded to Facebook. Facebook can associate your visit to the website with your account. This information is transmitted to Facebook and stored there. To prevent this, you must log out of your Facebook account before clicking on the link.
For the purpose and scope of data collection by Facebook and the further processing and use of your data there, as well as your rights and setting options for protecting your privacy, please refer to Facebook’s data protection information
If you would like to receive our newsletter, we need an e-mail address from you and you agree to receive the newsletters. No further data is collected, or only on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties.
The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6 Para. 1 lit. a GDPR). You can withdraw your consent to the storage of the data, the e-mail address and its use for sending the newsletter at any time, for example via email. The legality of the data processing that has already taken place remains unaffected by the revocation.
The data you have stored with us for the purpose of subscribing to the newsletter will be saved by us until you unsubscribe from the newsletter and deleted after you unsubscribe from the newsletter. Data that we have stored for other purposes (e.g. e-mail addresses for the member area) remain unaffected.

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